We all have an idea of what our perfect wedding venue is. It should be somewhere you can see yourself walking down the aisle at, exchanging vows and grooving to your first dance. Don’t make the beauty of the place your only consideration when booking the wedding venue. Make sure you only book the best wedding venue that meets all your event needs and gives you your money’s worth. Arm yourself with the right questions to ask and knowledge of what has to be considered. Be sure to clarify the items below before you sign any contract.
1. Budget and amenities
Check out the cost of the venue and verify if it matches your wedding budget. If it’s a no, don’t get disheartened yet. Check all the facilities that they provide and see if they offer some freebies that cross out some of the items on your wedding checklist. Value for money should always be considered.
2. Outdoor considerations
If you are eyeing for a beach or garden wedding, check if the venue offers contingency plans for rain and other unexpected situations. You may also want to visit the place on the same time of your wedding as well to check other important elements; best lighting spot, venue ventilation, etc.
3. Number of guests
Be sure you already decided on or at least have a ballpark figure of the number of guests that you will invite for the wedding. The capacity of the venue should be able to hold this number and still have enough spaces for an activity area, a registration and a few spaces for your other wedding gimmicks like a photo booth or dessert table.
If you are having separate venues for the wedding rites and the reception, make sure that the distance from the preparation venue (if you will stay in a hotel for make-up and pre-wedding shoot) to the church and up to the wedding reception is not that far from each other.
5. Venue house rules
Be aware about every rule in the wedding venue so you can adjust your preparations (wedding decorations, effects, etc.) accordingly. Also good to check what other fees they will charge if you bring in outside food and beverages or not accredited wedding vendors.
6. Parking spaces
It is important to check if there are enough parking spaces to accommodate your guests’ vehicles and how secure it is. Check also if there will be another event same time as yours so you can check for shared parking rules and make reservations if necessary.
7. Venue hours
How long will they let you rent the venue? Is this enough to cover the wedding rites, reception program and a few more hours for the after party? How early is the ingress time and how late is the allowed time for egress?
8. Facilities for special needs
Are you having elderly or PWD guests? Be mindful of their needs and check if there’s a ramp at the entrance and also if there are PWD restrooms available.
9. Other amenities
Is there a changing room where you can retouch before the wedding reception starts? How about the basic sounds system offered? Are there built-in lights available and how does it look like?