Many have followed Steve Jobs advice and are running smaller, quicker meetings in whatever space is available – including their own desks and workspaces!
While this has been a revolutionary step forward, we are seeing many businesses take a step backwards when conducting larger meetings. This meet anywhere mentality has led to a decrease in engagement, participation and overall meeting effectiveness.
The Problems with Your Meeting Space
Most of the rooms and meeting spaces in your office, community areas and even hotels are not properly set up to host an efficient meeting and here is why:
- Meeting spaces that lack windows. Daylight has been shown to greatly improve efficiency and mood of workers. One study showed an increase in sales of 40% when a store had skylights, imagine if your meetings were 40% more effective!
- Too much or too little space. Meeting spaces should be large enough to accommodate the entire meeting and subgroups for the meeting, but not so large that it feels cavernous
- Inefficient seating and or use of tables. Some meeting rooms have unnecessary furniture such as podiums or head tables which actually cut down on meeting efficiency. Square tables, and seating that doesn’t allow all participants to see and interact with each other are also common meeting room issues.
- A space which doesn’t promote creativity. One of the biggest killers of meeting efficiency is a meeting space which does not contain any interesting elements. Contrary to popular belief, unique and interesting meeting spaces will not distract those in the meeting but will instead inspire new ideas and creative solutions to problems.
3 Solutions for More Effective Meetings
These 3 solutions are examples of different ways to address the common meeting space issues mentioned above.
You can easily overcome a lack of daylight by simply having your meeting outside. You can either take a walk outside of your building, head to a quite park or rent an outdoor venue for the added convenience of seating, drinks, and more.
- Standing Meetings
An easy fix for poor seating and table arrangement, standing meetings are based on the principle that people think more effectively, participate more, and feel better when standing or walking during a meeting. It forces those in the meeting to remain active, and can be done in just about any meeting space.
Often considered too distracting, a unique venue will actually promote more creativity and better problem solving. These meeting spaces are also more likely to increase your meetings engagement levels.
Your meeting space is more than just a room. It can determine the effectiveness of the meeting by influencing factors like mood, communication, engagement, creativity and problem solving.
If your meeting space is the cause of less efficient meetings, you should look for an off-site meeting space today with VenueCenter.