Corporate Event Venues, Corporate Events

What You Need to Do When Planning a Business Event

January 19, 2017
business event

There is a lot of preparation and planning that goes into making a business event come to life. Here are the key points that need to be met to have a successful business event.

Size

You need to reserve a venue that will accommodate your entire guest list. Knowing your party size is important to get the right venue. For example, a large party size may require an outdoor venue while a smaller party would do better in a more intimate, indoor setting. Once you have your event’s size figured out, you can begin to think about the location.

Location

Your event’s location is the most important thing you need to plan out. Some guests may have special requests such as wheelchair accessibility, a non-smoking environment, designated smoking areas, and more. Make sure you plan for these guests accordingly. If you have an outdoor event you need to account for bad weather possibilities. Indoor venues require extra care as a venue can quickly feel cramped if too many guests are in the space. Different venues can also help inspire certain messages so you need to find a venue that will match the message you are trying to get across. There are pros and cons for both indoor and outdoor events which will help you determine which site is best. It is crucial to reserve the venue early enough because many spaces fill up very quickly and some even have a wait for an entire year!

Food Choices

The food and beverages that are served are very important to making your business event a success. Diverse options are crucial if you plan on everyone being satisfied and happy with the food choices. Your attendees need to be able to choose between an assortment of healthy options. Some guests will have dietary restrictions like gluten allergies or religious requirements that you’ll need to take into account. Variety is key!

Meeting Guests’ Needs

Everyone uses the internet and now rely on having access to it at all times. Having free, fast, and reliable Wi-Fi is key to pleasing your guests, so be sure your venue has it. Creating an app for your event will also make life easier for your guests to check in and keep track of the event’s agenda while also making it easier for you to keep track of your RSVPs.

If the event is longer than 3 hours, guests need to be able to get up and move. Some venues offer creative exercise breaks, like a yoga sessions or a zumba classes. These are great for keeping guests energized and happy!

It’s important to keep guests happy by having good entertainment options. You can look into having a team building exercise the day before the actual event at the same venue. It will help make your team communicate better, benefit those who go, and depending on what you do, the community as well.

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