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Meeting Space, San Antonio Venues

10 Meeting Venues in San Antonio

February 9, 2016

With hundreds of venues in San Antonio, choosing a meeting space can be a daunting task – especially when you’re sifting through the various meeting venues in San Antonio with a very specific theme, or a strict set of requirements in mind.

The task is made significantly easier when done with VenueCenter’s simple, but powerful search tool. These 10 venues are just some of the great options for meetings in San Antonio.

meeting space in San Antonio Riverwalk

1. La Quinta Inn & Suites San Antonio Riverwalk

Boasting a beautiful and versatile meeting space, the La Quinta Inn & Suites San Antonio Riverwalk can be set up in just about any style to satisfy your requirements. Planning a large or small event is simple with professional catering staff, a full bar, A/V hookup and WiFi.

Meeting Venue in Downtown San Antonio

 

2. Homewood Suites Hotel Downtown-Riverwalk

This downtown San Antonio hotel provides four boardrooms with a combined 2,600 sq. ft. of flexible event space that accommodates up to 200 guests. The professional support team at Homewood Suites will help to make your event or gathering run smoothly and efficiently. This venue also offers internet access, a morning or afternoon break, a flip chart and notepads with pencils as well as coffee, tea and water service in their meeting packages.

Meeting Space in San Antonio

3. Courtyard San Antonio Riverwalk

With 8 San Antonio Riverwalk meeting rooms (totaling 9,005 sq ft of space) Courtyard San Antonio is deal for any San Antonio meeting or conference. This meeting space features A/V hookup, WiFi, full bar, and catering.

Meeting Venues in San Antonio

4. Holiday Inn San Antonio-Riverwalk

With intimate conference rooms featuring high tech equipment, a state of the art audio/visual set up, customized catering and experienced planning staff the Holiday Inn San Antonio-Riverwalk is able to make your meeting one to be remembered. The Holiday Inn San Antonio River Walk features over 10,000 square feet of indoor/outdoor event space and boasts some of the most features and amenities on this list.

Meeting Venue in San Antonio

5. TownePlace Suites San Antonio Downtown

An elegant event space for meetings and functions, the TownePlace Suites San Antonio Downtown include a wide range of state-of-the-art audio-visual equipment. Their meeting room is 715 sq ft and includes complimentary high-speed Internet access (wireless & wired), overhead LCD projector with drop down screen, and a dry erase board with markers.


 

These Meeting Venues in San Antonio Were Found in Just Minutes Using VenueCenter’s Simple, Yet Powerful, Search Tool!


 

Meeting Venue in Market Square San Antonio

6. Residence Inn San Antonio Downtown/Market Square

A standalone meeting venue with room for gatherings up to 75, the Residence Inn San Antonio downtown/Market Square enhances your meeting with custom catering and AV technology.

Bold Meeting Room in San Antonio

7. Hotel Indigo San Antonio Downtown – Alamo

With over 1,600 square feet of space, boldly-decorated meeting rooms and professional catering services, this hotel is the perfect spot for your next meeting whether its an intimate board meeting or a meeting of up to 60 people.

Tradition Meeting Space in San Antonio

8. Crockett Hotel

With experienced staff and an ideal location, the Crockett Hotel is one of the top meeting venues in San Antonio.

Large Meeting Venue in San Antonio

9. Hotel Indigo San Antonio-Riverwalk

This hotel’s experienced staff and meeting facilities are perfect for small meetings of 8 or larger corporate functions for up to 100 guests. Free Wi-Fi access is included.

meeting rooms in san antonio

10. Residence Inn San Antonio Downtown/Alamo Plaza

This meeting venue in San Antonio offers AV equipment, catering, and WiFi for your meeting needs.

Event Venues, Meeting Space, Unique Venues

4 Affordable and Unique Meeting Spaces in Dallas, Texas

January 19, 2016

Finding meeting spaces in Dallas, Texas that are unique and don’t break the bank can be a challenge, but one that’s worth facing. Unique meeting spaces will boost meeting effectiveness and success by increasing creative problem solving, boosting productivity and more.  Whether you’re looking for a venue for team building, or just a quiet cafe with WiFi that you can rent out for a discussion of company goals, you’ll find it on this list. We’ve picked a corporate venue for everyone and every business using our simple and powerful search tool.

Here are 4 unique and affordable meeting spaces in Dallas, Texas:

The Hospitality Sweet (a cheap meeting space in Dallas)

1. The Hospitality Sweet

The Hospitality Sweet is a Cafe that is available to rent on evenings and weekends. This meeting space has the added benefit of handling the set up, food, beverages, and clean up, so you can focus on your meeting and being productive.

The venue comes WiFi , capacity for up to 75 people, and on-site catering with vegetarian options.

The Trinity Center in Dallas (A Unique Meeting Space)

2. The Trinity Center

Located in the Dallas Design District, The Trinity Center can accommodate meetings, brief presentations, breakfasts, luncheons and cocktail parties. Here are the rooms and capacities of each:

  • 25 seated in the large boardroom
  • 6 seated in the small conference room
  • 200 standing in the gallery and boardroom
  • 60 seated in the gallery and boardroom

There is on-site catering with the option to bring in off-site caterers, but no alcohol allowed.

 


 

 These Meeting Spaces in Dallas, Texas Were Found in Under 60 Seconds Using VenueCenter’s Simple, Yet Powerful, Search Tool


The AMC Movie Theater makes a great venue for corporate events and meetings

3. AMC NorthPark 15

With a wall to wall screen, popcorn, icees and candy your meeting will be sure to wow. There are Plenty of Pros to Meeting at an AMC Theatre:

  • Comfortable, tiered seating
  • Convenient locations and parking
  • Cost-competitive rates
  • Reliable support for multimedia presentations
  • Flexible theatre capacities
  • Access to traditional theatre concessions
  • Catering options
  • Superior AMC customer service
  • WiFi is also available

If you need a unique meeting space that’s one of a kind and budget friendly AMC NorthPark 15 makes a strong choice.

Group Dynamix is a Great Venue for Team Building

4. Group Dynamix

While this space was traditionally made for teenage parties, there’s no reason it can’t be enjoyed by adults too. This meeting space in Dallas, Texas is particularly suited for team building because it packs as much excitement, fun, and enjoyable challenges into a day as possible with a Ropes Course, Archery Tag and Blacklight Dodgeball. So if your meeting is focused on bringing the team together and you need that on a budget, Group Dynamix makes a great choice.

Didn’t find the perfect meeting space?

If none of these venues worked for your company, take a look at the hundreds of venues on VenueCenter.com to find quickly using our simple and powerful search tool.

Meeting Space, Tips

5 Step Guide to Choosing the Perfect Meeting Room

January 17, 2016

One of the biggest factors playing into the success of a meeting is the space in which it is held. Many businesses have forgotten the power of a good meeting room and thus have also forgotten how to choose a good meeting room.

This simple 5 step guide will (for lack of a better word) guide you through choosing a venue that’s perfect for your next meeting.

Step 1: Create a Budget

Many fall into the trap of creating a budget later on in the planning process, but setting a realistic budget before anything else will help you to avoid over-spending. Remember to include the cost of drinks, food, and, if necessary, equipment rentals.

Step 2: Choose the Location

We don’t mean that you should choose the venue itself, but choose the area or areas in which you would like the venue to be located, and the type of surroundings which you would prefer.

Holding an off-site meeting can be tricky for a number of reasons, but one of the most prominent is choosing the location. I’m not talking about the meeting space itself, but instead the proximity to the office, ease of directions, and scenery itself. You want to ensure that you’re looking in an area close enough to your employees that no employee needs to travel an excessive amount to arrive. You also want to avoid destinations too far off the beaten path as they may cause trouble when people arrive late or not at all due to the difficulty of the directions.

Lastly, you want to consider the scenery. If you’re office is in the crowded city, a hillside venue with beautiful woods and gardens may be just what your employees need to focus and come up with creative new ideas.

Step 3: Create a List of Meeting Rooms

Figure out which amenities and facilities are a must-have, then create a list of venues in the areas you chose in step 2 that have all those must-have features. A few examples of features which might be essential to you are the following:

  • A/V Hookup
  • Room for 89 people
  • Outside snacks allowed
  • Beverages available

A great way to quickly find venues with all your necessary features is to use VenueCenter’s simple and powerful search tool.

Then, create a copy of the list and organize the now 2 lists in the following ways:

  1. Price (Lowest First)
  2. Amount of Features and Amenities (Highest to Lowest)

After creating both lists, you will want to add the rankings of both lists together and organize by the smallest number first. Here is an example:

List 1:

  1. bowling alley
  2. college campus star observatory
  3. Laser show room
  4. Apple Orchard Meeting Room

List 2:

  1. Apple Orchard Meeting Room
  2. College Campus Star Observatory
  3. Laser Show Room
  4. Bowling alley

Add the venue’s rankings together so…

Bowling alley = 1+4

College Campus Star Observatory = 2+2

Laser Show Room = 3+3

Apple Orchard Meeting Room = 1+4

The meeting spaces will now be listed with the smallest combined number first:

Master List:

4) College Campus Star Observatory

5) Apply Orchard Meeting Room

5) Bowling Alley

6) Laser Show Room

Make Sense? Good. Let’s proceed.

Step 4: Test Response Times

When you’ve created the list of meeting rooms, contact the venue for more information and see how long the sales team takes to respond. While not guaranteed, this is usually a great way of checking the quality of service for each venue. In addition to seeing how long it takes to get a reply, make note of whether they offer a site visit.

Another way to check the quality of their service is to look at online reviews. We recommend looking both at the reviews and using the response time method.

If a venue doesn’t respond quickly, has low ratings, or after requesting more information doesn’t seem like a good fit, take it off the list of meeting rooms.

Step 5: Visit the Best Meeting Room

Choose the number one venue on your master list (the one that has the lowest combined number) and set up a site visit. When going to the venue, take a list of the most important features and check to make sure the venue has everything or at lest most everything on the list. Here are a few other things to consider as well:

  • The way the staff welcome and treat you as you tour the site. Are they polite and helpful?
  • Is there sufficient parking? Is it free?
  • Have all of your questions been answered? If they have a complex A/V set up, was it explained to you so that you could use it during the meeting?

Finishing Touches

Once you’ve decided on the meeting room, you will want to do a few last things

  1. Go over the pricing and ensure that everything is included and appropriately priced.
  2. Look over the contract itself and ensure that everything is provided in the contract.
  3. Send out an email to all attending containing the address, directions, and any other useful information.
Meeting Space, Tips

Your Meeting Space is Making Your Meetings Less Effective, Here’s 3 Ways to Fix That

November 30, 2015

Many have followed Steve Jobs advice and are running smaller, quicker meetings in whatever space is available – including their own desks and workspaces!

While this has been a revolutionary step forward, we are seeing many businesses take a step backwards when conducting larger meetings. This meet anywhere mentality has led to a decrease in engagement, participation and overall meeting effectiveness.

The Problems with Your Meeting Space

Most of the rooms and meeting spaces in your office, community areas and even hotels are not properly set up to host an efficient meeting and here is why:

  • Meeting spaces that lack windows. Daylight has been shown to greatly improve efficiency and mood of workers. One study showed an increase in sales of 40% when a store had skylights, imagine if your meetings were 40% more effective!
  • Too much or too little space. Meeting spaces should be large enough to accommodate the entire meeting and subgroups for the meeting, but not so large that it feels cavernous
  • Inefficient seating and or use of tables. Some meeting rooms have unnecessary furniture such as podiums or head tables which actually cut down on meeting efficiency. Square tables, and seating that doesn’t allow all participants to see and interact with each other are also common meeting room issues.
  • A space which doesn’t promote creativity. One of the biggest killers of meeting efficiency is a meeting space which does not contain any interesting elements. Contrary to popular belief, unique and interesting meeting spaces will not distract those in the meeting but will instead inspire new ideas and creative solutions to problems.

3 Solutions for More Effective Meetings

These 3 solutions are examples of different ways to address the common meeting space issues mentioned above.

  1. Outdoor Meetings

You can easily overcome a lack of daylight by simply having your meeting outside. You can either take a walk outside of your building, head to a quite park or rent an outdoor venue for the added convenience of seating, drinks, and more.

  1. Standing Meetings

An easy fix for poor seating and table arrangement, standing meetings are based on the principle that people think more effectively, participate more, and feel better when standing or walking during a meeting. It forces those in the meeting to remain active, and can be done in just about any meeting space.

  1. Museums and Other Unique Meeting Spaces

Often considered too distracting, a unique venue will actually promote more creativity and better problem solving. These meeting spaces are also more likely to increase your meetings engagement levels.

Conclusion

Your meeting space is more than just a room. It can determine the effectiveness of the meeting by influencing factors like mood, communication, engagement, creativity and problem solving.

If your meeting space is the cause of less efficient meetings, you should look for an off-site meeting space today with VenueCenter.

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